Mater Dei Welcome Table Program Instructions

Training for Welcome Program 2021

Instructions directly from the Mater Dei Parish Coordinator’s Office.

All the way at the bottom, you will find additional details I thought would be helpful. Because we all know that’s where the devil is, in the details!

Blessed Day Volunteers,

Thank you for committing to the Welcome Program for the Parish.  We set up a series of videos for you to watch and use at your discretion.  The idea is to have a canopy set-up in the grotto area (or area of preference) with material and refreshments.  Ideally, 2-3 volunteers per shift will do.   

Main Materials:  7 Steps into Mater Dei postcards, New Sunday Bulletin, Welcome bin, Refreshments, table(s), chair(s)

Training Videos 

  1. Setup Up Canopy (location since changed) – no canopy option being debated
  2. Where do I Setup the Canopy – REMOVED since changed to under new awning
  3. How do I break down the Canopy
  4. How to Set Up Coffee Station
  5. How to Breakdown the Coffee Station
  6. Setup & breakdown your table
  7. 7 Steps to Mater Dei
  8. Be An Expert – tips for 7 Step Program
  9. How do I get Reimbursed for Coffee Costs?  
  1. Set Up Canopy – Training Video
  1. Where do I Setup the Canopy – REMOVED since changed to under new awning
  1. How do I break down the Canopy – Training Video
  1. How to Set Up the Coffee Station – Training Video
  1. How to Breakdown the Coffee Station – Training Video
  1. Set up & put up your table – Training Video
  1. 7 Steps to Mater Dei 

-Training Video

  1. Be An Expert – tips for 7 Step Program
  1. How do I get Reimbursed for Coffee Costs??

PERSONAL NOTES:

This is what it should look like. Or close.

THE NEW PERMANENT LOCATION IS UNDER THE BIG NEW AWNING

When windy, I have used full coffee cans to hold the displays holders down.

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BELOW IS FOR MORNING SHIFT ONLY – FOR POSSIBLE USE AT A LATER TIME – IGNORE FOR NOW

Access the kitchen through the Parish Hall, then keep the outside door propped opened for ease of access. Remember that the Hall may be used for Chapel overflow, so please keep voices down in the kitchen.

Do not use the small “pump” coffee container. It goes too fast.
Always brew 2 containers but leave one plugged in in the kitchen, so people can rotate pots.
Watch the plugs! Some don’t work… 🙂

That’s the big brute I would start with. Fill with water to the line. MAKE SURE you pick the right shaft, coffee basket and lid, or it will not percolate properly. BTW, “4-1/2 cups of grounds” is for sissies. I would do no less that 1″ thick unless you like coffee through which you can see the bottom of the cup…
Turn on. When brew is completed, it will automatically go on “Keep Warm”
The sight glass has browned over time. Do not take it as an indication that the brew was successful. Try a cup!
The small brute. Again, make sure you have the right shaft…
…and the right “basket”
That’s where you’ll find the coffee, to the right of the sink.
On this one, the light stays off until the brew is completed, then it lights up.
To the right of the coffee, the supplies. Feel free to improvise as long as you get everything needed. Don’t forget the water jug, in which you will pour the content of a bag of ice that you can find in one of the big freezers. There is a rolling table you can use to bring all that to the tent.